Qualtrics Group Evaluations Builder - For groups in I-learn 3.0

Click and drag this link: IL3 GroupEvals builder up to your bookmarks bar. If you don't have a bookmarks bar, here are instructions on how to make it visible for Chrome and for Firefox .

Once you have the above link as a bookmark, you can use it to build a group evaluations Qualtrics file.

To build the file, go to the manage groups page for your I-learn course, (More Tools > Groups) then open up the enroll users page. (Drop down arrow next to groups > Enroll Users)

If all of your students show up on one page, just click the bookmark. It calls a program that reads through the groups page, and then downloads a ready to upload Qualtrics survey file named "groupEvals.qsf".

If your students are on more than one page, go to the first page of students. (The program will not work unless you start on the first page.) Once on the first page, click the bookmark. It will read that page and advance to the next. Once the second page has loaded, click the bookmark again. Repeat until you've reached the last page and the program downloads the "groupEvals.qsf" file.

The bookmark program can read and save the needed group information on each page, but it can't start running on a new page until you click it. You need to start on the first page, because the program uses the information on the first page to tell that it needs to start building a group evaluation. As you click it on each page, it will read the open page, save the needed info, and advance to the next. Once you reach the last page, the program will recognize it as the last page, build the survey file, save it to your downloads, then clean up all of the info it saved from the other pages.

Important Notes:

• This tool has only been tested in Chrome and Firefox. It may not work as expected in other web browsers.
• The bookmark program cannot read any unsaved changes to your groups. If you make any changes to your group enrollment, you must save them before you run the group building program.
• Make sure your groups are finalized when you build the survey file. The program generates a unique 7 digit code for each student that Qualtrics uses to identify them and find their group. It is incredibly difficult to re-organize groups within the survey.

Upload the .qsf file that you downloaded to Qualtrics. (Instructions here)

Generate an anonymous link (Instructions here)

Add

?ilearnId={UserId}&SurveyStudent={LastName}%2C%20{FirstName}

Once you have the url, create a new link in I-learn 3.0.   (Content > New > Create a link) Make sure you create a new link.  Do not just put the link into a content page or file, otherwise Qualtrics will have no idea which students are using the link.

Name the link whatever you want, then paste your survey url into the url box. Make sure "Open as External Resource" is not checked.

You are all set.  The students can now fill out their group evaluations.

You can access the individual responses to your group evaluations under Data & Analysis, but all of the information you need can be found in reports: A table of each students evaluation score, the names of everyone who filled out an evaluation, and the comments they recieved.

You can even print out the comments recieved (one page per student) by choosing Report Options > Export Report > PDF Document